Where your wedding stands today: replies in, children counted, money committed, and the next eight weeks laid out day by day. Nothing here needs typing — it's built from your guest list, your plan and your suppliers.
Good morning, Ada & Rowan
— days to go.
Here's where things stand, and the one or two things that matter this week.
Today's note
You're 79% replied and the venue doesn't need final numbers for another five weeks. This week, just chase the six people you know personally — the portal has already nudged the rest.
Written fresh each morning from where your wedding actually is — not a generic countdown.This week
Plan tasks green, supplier payments amber, check-ins with us navy, private items 🔒. Private items never reach your partner's calendar.
Everything that could go into planning a wedding, with the month it's usually done. Tick what applies to you: the portal hides the sections you don't need, puts the rest on your calendar at the typical time, and tells you what's next.
The plan
What you're doing — and when.
Typical timings are from UK planners' checklists, worked back from 14 June 2027. Drag nothing; just tick.
What's next
Real people on a schedule that tightens as the day approaches: Caitlin and Shanay Burrows, a seasoned wedding and special events coordinator. Included with Tier 3; private time with Shanay is extra, per session.
Check-ins with Caitlin & Shanay
Real people, on a schedule that tightens.
Your schedule
| Until | How often | What we cover |
|---|---|---|
| 6 months out | Monthly | Budget, suppliers, the big decisions |
| 8 weeks out | Fortnightly | Guest list, tables, the venue's questions |
| 2 weeks out | Weekly | Running order, briefs, the last replies |
| The week of | Daily on WhatsApp | Whatever comes up. Something always does. |
Next check-in: Thu 29 Apr, 7 pm · video · 30 minutes.
Private time with Shanay
Venue walk-through, on-the-day coordination, the difficult family conversation — booked per session, priced in writing before you confirm.
WhatsApp with us
A private group — you two, Caitlin and Shanay. Replies within the working day; daily in the final week.
One page for the money. Pick what makes your wedding a wedding, put a supplier and a cost against each, say who's paying — and the budget, the supplier sheet and the calendar all update from the same numbers. Nothing is typed twice.
Budget & suppliers
What makes a wedding, a wedding.
Tap a piece to switch it on or off. Open one to add the supplier, the cost and who's paying.
If you borrowed the difference
Only if you want to. Put in your own rate — the portal never suggests a lender.
Everything printed or sent, in the order guests see it: save the dates, invitations, then the on-the-day pieces — menus, place cards, order of service, signage — and thank-you cards after. Quantities come from the guest list; the cost rolls into the budget under Stationery.
The stationery
Everything printed, in the order it's sent.
| Piece | When | Qty | Est. £ | Status |
|---|
Send the menu for choices
Once the menu is final, one click emails every attending guest a link to pick their starter and main. Choices land on each person's line in the guest list and on the caterer's sheet.
Designed to match
Caitlin designs each piece from your brand bible so the website, the invitation and the table all look like one family. Design is quoted per piece; print and postage at cost.
The look of the day in one place: your palette and three words, the mood board suppliers work from, then the room itself — tables, where the flowers, cake and band go, and who sits where. Speakers are flagged so they're never seated at the back.
How your wedding will look
The feel, then the room.
Brand bible
Relaxed · Garden · Generous
Headings Libre Caslon · text DM Sans · monogram A & R. Florist, stationer and cake maker get these exact codes.
Yes
- Loose, seasonal flowers
- Long trestle tables
- Candlelight after 8 pm
No
- Chair covers
- Rose gold anything
- Balloon arches
Mood board
Tag a pin "florist" and it goes on the florist's brief. Pinterest's official API, your login, only the boards you choose.
Table plan
Planning view — shows notes, ages, dietary flags and tags. Venue view shows only what the caterer needs.
Floor plan
Drag tables and the big things around the room — mic, band, cake, buffet, bar, dance floor, and where the flowers go. Anyone giving a speech is flagged if they're far from the mic.
man woman child elderly 🎤 speech tags from the guest list stay on each avatar.
Every guest on their own line with their household group beside them, so numbers and meal choices are exact. Tags — speech, bridal party, hen, stag, access, allergy — follow each person onto the table plan, the floor plan and the right emails.
Guest list
Everyone, one line each.
| Guest | Group | Side | Tags | Day / eve | Status | Starter | Main | Dietary | Staying | Table |
|---|
The hen and the stag, planned by the people who should be planning them. You set the dates you're free, the budget per head and the "please don't" list; one email each to the maid of honour and best man carries the tagged guest list with it.
Let your hair down
The hen. The stag. Not your problem.
🥂 The hen — Jess runs it
Tagged 🥂 on the guest list:
🍺 The stag — Tom runs it
Tagged 🍺 on the guest list:
| Wedding party | Role | Wearing | Doing on the day |
|---|---|---|---|
| Jess | Maid of honour | Sage, fitted | Runs the hen · holds the bouquet |
| Priya | Bridesmaid | Sage | Reading |
| Chloe | Bridesmaid | Sage | Confetti |
| Ivy (4) | Flower girl | Cream | Petals |
| Tom | Best man | Navy | Rings · speech · stag |
| Sam | Groomsman | Navy | Ushering · parking |
The personal bits: your vows, with a structure that works; thank-you gifts for the people standing beside you, costed straight into the budget; and your private pages — the dress for Ada, Rowan's corner for Rowan — that the other can't see.
Preparing for "I do"
The words, the gifts, the private bits.
Writing your vows
- One minute each. About 120–150 words. Longer and the room drifts.
- Structure: how it started · one true, specific thing about them · what you promise · one line that's just for them.
- Say it aloud twice before the day; your mouth finds the bumps your eyes miss.
- Print two copies. One in a pocket, one with the best man.
- Agree with each other on tone (funny / serious) so one of you doesn't cry and the other do stand-up.
Gifts for the wedding party
Add them here and they appear in the budget under "Gifts & thank-yous".
| For | Gift | £ |
|---|
The dress 🔒 Ada only
Rowan sees a padlock and nothing else.
Guidance, not rules
- Ordered — 9 Nov 2026Delivery 16–20 weeks
- First fittingw/c 12 Apr — 8 weeks out
- Final fittingw/c 31 May — with the shoes
Rowan's corner 🔒 Rowan only
Ada sees a padlock and nothing else.
- Measured — you and four groomsmen
- Fabric confirmedNavy, matches the brand bible
- Collect & try, 2 weeks out
- Rings with the best man, morning of
The speech
The dress 🔒
Private to Ada.
Rowan's corner 🔒
Private to Rowan.
From the children on the guest list and their ages, a suggested number of nannies, when they're needed and what to brief them on — with the cost dropped into the budget under Childcare.
Children & nannies
Worked out, not guessed.
— children
Suggestion
The day minute by minute, with who's in charge of each moment — friends and family included — the photo list, and every file the venue asks for. Tagged guests get told in the final email when they'll be called.
Your big day
Who does what, and when.
Running order
Who's in charge
| Person | Looking after |
|---|---|
| Tom (best man) | Rings · speeches running to time · the band's cash |
| Jess (maid of honour) | Ada's bag, phone and touch-ups · the bouquet |
| Sam (usher) | Parking and the coach · seating the ceremony |
| Rowan's mum | Gifts and cards table · the cake knife |
| Uncle Pete | Confetti timing · elderly guests to their seats |
| Nannies (2) | Quiet room 2 pm – 8 pm · the children's export |
| Shanay (if booked) | Everything above, so nobody has to |
Photo list
What Priya's final email will say
Everything the venue asks for
Final numbers & meals
Per person: starter, main, dietary; day and evening totals.
Table plan
Table, seat and meal per guest.
Rooms & arrivals
Who's staying on site, arrival, check-out.
Children & nannies brief
Ages, allergies, responsible adult.
WhatsApp broadcast on the day
Opt-in on the RSVP, one tap to leave, nobody sees anyone else's number.
After the day: every guest's photos in one gallery, thank-yous matched to each gift with a photo attached, and — if you'd like — the best of everything as a printed book. Then the portal data is deleted and the website is yours as HTML, for life.
Afterwards
The thank-yous, the photos, the keepsake.
Everyone's photos, one place
The final guest email carries a link where guests drop their own photos and videos — no app, no account. The photographer's gallery sits alongside. Nothing is face-matched.
Thank-yous with photos
Each thank-you pairs the guest's gift from the registry with a photo. Sent in your words, on the date you pick.
The coffee-table book
The invitation, the site's best pages, the running order, your guests' notes and the photographs, designed into a printed book.
| Message | To | When | Status |
|---|---|---|---|
| Save the date | All 118 invited | 3 Nov 2026 | Sent · 96% opened |
| Invitation & RSVP link | All invited | 2 Feb 2027 | Sent |
| Gentle RSVP nudge | Still to reply | Fri 23 Apr | Scheduled |
| Menu choices | Attending | On your click | Ready |
| The week before — timings, parking, photo list | Attending | 7 Jun 2027 | Draft |
| Thank you — personalised with each gift | Attending | 28 Jun 2027 | Draft · auto-fills |
Bridal Buddies · VIP
A monthly hour with people who've done hundreds of weddings.
Small-group check-ins with a guest expert each month. Chat with other couples in between. Grooms welcome — encouraged, actually.
Finding your good side
Posing, angles and practising before the day.
Make-up that lasts till midnight
Trials, heat, tears and the photos.
Fittings without the stress
Timelines and alterations — for both of you.